Occupancy board
A visual view of buildings, rooms and beds with each bed's status: available, reserved, occupied, under maintenance.
- Live occupancy
- Book by bed or room
- Waiting list
Software for student & shared housing
Student housing software for bookings, occupancy and rent collection
See available rooms and beds at any moment, book a new student in minutes, remind late payers automatically on WhatsApp, and track maintenance requests to completion.
- Room & bed occupancy board
- Rent collection & reminders
- Maintenance tickets
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Nazzem • Weekly Digest
Automated system message
Weekly Operations Digest (Riyadh Main):
• Total Completed Orders: 248 (+12%)
• Average Cycle Time: 28 mins
• Recovered Customers: 19 via automated alert
• Debt Collection Rate: 96.4%
Suggested Action for Next Week: Restock packaging inventory and adjust Thursday evening shifts.
09:15 AM
Student housing software guide
Why does student housing need a management system?
Managing student housing means tracking dozens or hundreds of beds, students moving in and out each term, monthly or term rents, and a constant stream of maintenance requests. With spreadsheets and WhatsApp, problems pile up: a bed booked twice, late rent nobody chases, a fault waiting a week.
Nazzem's student housing software shows occupancy by building, room and bed, records contracts and deposits, tracks rent with automatic reminders for late payers, and turns maintenance requests into tickets with an owner and a deadline.
It suits student housing owners, shared-living operators, worker accommodation and furnished apartments rented by the bed or room.
Housing problems this software solves
Problems that come back every term and every rent cycle.
No real view of occupancy
Outdated sheets don't show which beds are free today, so bookings are lost or beds double-booked.
Late rent with no follow-up
Collection relies on manual reminders, so arrears build up and conversations get awkward.
Scattered contracts & deposits
Student data, contracts and deposits live in separate files that are hard to find.
Slow maintenance
Requests arrive on WhatsApp and get forgotten, and residents complain about delays.
Unorganized communication
Random group messages instead of organized notices per building or room.
Student housing management software features
Everything a housing manager needs to see occupancy, collect rent and keep residents satisfied.
Bookings & contracts
Record the student, contract, term, deposit and documents, with alerts before contracts end.
Rent collection
Monthly or term rents, payments and methods, and a statement per resident.
Automatic rent reminders
WhatsApp messages before and after the due date for late payers — no awkwardness, no manual effort.
Maintenance tickets
A resident's request becomes a ticket with a technician, status and close date.
Resident portal
A page where residents see their contract and payments and submit maintenance requests.
Owner reports
Occupancy rate, revenue, arrears and maintenance costs per building.
Who is this housing software for?
Suited to any accommodation rented by the room or bed.
Private student housing
Buildings near universities rented to students by bed or room.
Shared living
Shared apartments and rooms for employees and expats.
Worker accommodation
Company housing compounds with bulk occupancy and contracts.
Furnished apartments
Monthly or short-term rentals with changing occupancy.
Property managers
Several buildings for several owners with separate reports.
Student housing software for Saudi Arabia, Egypt, the UAE, Qatar and Kuwait
The software runs in Arabic and English and in your currency, and where needed we connect it to a certified e-invoicing provider in your country so invoices are issued compliantly.
Saudi Arabia
ZATCA is bringing businesses into Phase 2 e-invoicing (Fatoora integration) in waves; Wave 25 lowered the threshold to SAR 187,500 with an integration deadline of 1 February 2027. We connect to a compliant solution so tax invoices with QR codes are issued from the system.
Egypt
Consumer sales fall under the Egyptian Tax Authority's e-receipt system and B2B sales under its e-invoice system. We connect to an approved channel or provider so receipts and invoices are issued where the transaction is recorded.
UAE
E-invoicing is mandatory from 1 January 2027 for businesses above AED 50 million in revenue and from 1 July 2027 for the rest, through an accredited service provider (ASP). We structure invoice data so it connects easily to the provider you choose.
Qatar
Qatar has no VAT in force yet; a draft e-invoicing law was approved in 2026 without a final timeline. The software runs in Qatari riyals and e-invoicing can be added once requirements are published.
Kuwait
Kuwait has no VAT or mandatory e-invoicing in force yet. The software runs in Kuwaiti dinars and issues organized invoices and receipts, and we add any e-invoicing integration as soon as official requirements are published.
Spreadsheets or specialized housing software?
A spreadsheet stores data; housing software tracks occupancy, rent and maintenance automatically.
| Excel & WhatsApp | Generic accounting | Nazzem housing software | |
|---|---|---|---|
| Live occupancy | Sheet needing updates | None | Visual board per bed |
| Rent reminders | Manual | None | Automatic WhatsApp |
| Maintenance | Scattered messages | None | Tickets with owner & deadline |
| Contracts & documents | Scattered files | Partial | A file per resident |
| Owner reports | Manual | Financial only | Occupancy, revenue, arrears |
Example: one empty bed for a month
In a 120-bed building, if 5 beds stay empty for a whole month because nobody noticed they were free, that's rent lost forever — plus arrears that build up without reminders.
A live occupancy board, a waiting list and automatic rent reminders keep the building closer to full occupancy and on-time collection.
Figures are illustrative and vary by city and rent levels.
How we roll out housing software
No need to stop work or change everything at once. We start with a focused first phase delivered within 7–14 days.
- 1
Operations walkthrough
You tell us how requests come in, get done and get delivered, and where things break.
- 2
System set-up
We load your services, prices, staff, permissions and WhatsApp message templates.
- 3
Team training
Short hands-on training for each role on the device they will actually use.
- 4
Follow-up & growth
We support the first days, measure results, then add the next modules.
How much does student housing management software cost?
The price of student housing management software depends on how your business runs: branches and users, the modules you need, and integration with your current systems. That is why there is no single fixed price for every business.
Contact us and after a short call we define the right scope and send a clear written quote covering set-up, subscription and support — no hidden costs.
See our plans and request a quoteWhat determines the price
- Buildings and beds
- Number of users
- Resident portal
- Maintenance tickets
- Online payment gateways
- WhatsApp message volume
Student housing software FAQ
Can I book by bed, not just by room?
Yes. Each bed in a room can be defined, booked and priced independently.
Does it remind residents about rent automatically?
Yes. WhatsApp messages before and after the due date for late payers, with a statement per resident.
How are maintenance requests handled?
Residents submit a request that becomes a ticket with a technician, status and deadline, and they can follow its progress.
Does it support multiple buildings and owners?
Yes, with separate reports per building or owner.
Can residents pay online?
A certified payment gateway in your country can be connected, with every payment recorded on the resident's statement.
How long does set-up take?
Usually 7–14 days depending on buildings, beds and resident data.
Student housing management software across Saudi Arabia, Egypt, the UAE, Qatar and Kuwait
We implement and support the system remotely and serve businesses in the main cities of the Gulf and Egypt, with Arabic and English support on WhatsApp and phone.
Saudi Arabia
Riyadh, Jeddah, Dammam, Makkah, Madinah, Khobar, Taif, Abha, Buraydah, Tabuk
Egypt
Cairo, Giza, Alexandria, Mansoura, Tanta, Assiut, Sohag
UAE
Dubai, Abu Dhabi, Sharjah, Ajman
Qatar
Doha, Al Rayyan, Al Wakrah
Kuwait
Kuwait City, Hawalli, Farwaniya, Ahmadi, Jahra, Mubarak Al-Kabeer, Salmiya
Other systems we build
Laundry management softwareGarment intake, racks, WhatsApp ready alerts and collections.Carpet cleaning business softwareHome pickup, per-meter pricing, wash stages, delivery and fitting.Supermarket delivery softwareWhatsApp orders, substitutions, drivers and order margin.Restaurant management softwareKitchen display, delivery and dish costing.Cafe management softwareTable QR, service time and guest feedback.Salon management softwareBookings, staff commissions, packages and reminders.Car wash management softwareQueue, memberships, mobile washing and shift reports.Cleaning company softwareBookings, technician dispatch, photos and payments.Moving company softwareSurveys, quotes, crew and truck scheduling, payments.Tutoring center softwareAttendance, fees and parent updates.Custom business system developmentNot listed? We build a system around how you work.
Ready to organize your housing?
Tell us about your business and its biggest bottleneck, and we'll suggest the right scope and send you a clear written quote.